ETD Administrator: The Administrator Guide
Documentation for using the ETD Administrator system is available as a PDF guide:
DOWNLOAD: ETD Administrator: The Administrator Guide (Last updated: June 2007)
Basic Overview of the Steps Involved
- View the dissertation details by clicking the title in the list of dissertations, or by clicking "Dissertation/thesis details" in the left sidebar (available only when viewing a specific graduate work, not available in the listing view). The details screen lets you see the metadata, and also download the PDF file to verify that it is ready to submit to ProQuest CSA.
- Click the "Checklist" link in the left sidebar to review all of the necessary checklist items that need to be completed before the graduate work can be delivered to ProQuest CSA. Check off each item as appropriate.
- If there are minor errors in the metadata that you want to correct, use the "Review dissertation/thesis" command in the sidebar to make the changes. The student will receive an email indicating that the corrections were made.
- If there are major revisions that need to be made to correct the PDF file, click the "Accept/reject" link in the sidebar. From the 'select action' popup menu, choose "Major revisions required for acceptance". Customize the mail message to indicate what the student needs to correct. Note that you may also attach a file to the mail message. Send the message to notify the student. The status of the dissertation will change to indicate that you're waiting for the revision.
- Once a submitted graduate work has cleared all of the necessary checklist items, you may click the "Accept/reject" link in the sidebar, to send the acceptance message. This informs the student that everything has been received, and the dissertation will soon be sent to ProQuest CSA.
- Complete the checklist as necessary. When the checklist is complete and the author has been notified of the acceptance of the submission, the graduate work is ready to be delivered to ProQuest CSA. If you are delivering the graduate work incrementally, you may click the "Deliver to ProQuest/UMI" link in the sidebar to send off each dissertation as it is ready. If you are waiting to send them as a batch, you may click the "Submission Management" link on your My Account page (or click the 'Dissertations' link from within the Submission Management screens) to view the list of dissertations that haven't been delivered. Click "Deliver batch to ProQuest/UMI" in the sidebar to see the subset of ETDs ready for delivery. Check off the ones to be delivered (note the 'Check All' button). Then click Deliver.